Numbers & routing
How to Get a Digital Fax Number (and When You Actually Need One)
Spoiler: most outbound fax jobs don’t require a dedicated number. NeedToFax covers occasional sending without the overhead, but we’ll show you both paths.
Do you need inbound capability?
A digital fax number makes sense if partners must fax you back or if regulations demand a permanent fax inbox. In that scenario, work with a telecom provider that offers HIPAA-ready storage and routing.
If you simply need to send documents, skip the subscription. NeedToFax lets you pay $1 per ten pages whenever you need to reach someone else’s machine.
Outbound flow with NeedToFax
- Enter the recipient’s fax number (their machine is the one that rings).
- Upload your document and confirm the $1 cost bracket.
- Approve payment, then track the carrier status until it’s marked delivered.
If you truly need a number
- Decide between toll-free or local area codes for brand consistency.
- Ask the provider how they secure stored faxes and whether they sign BAAs.
- Pair the inbound number with NeedToFax outbound sends for a hybrid workflow.
Send without owning a number
NeedToFax handles immediate outbound deliveries. Use us whenever you need to reach someone else’s fax line.