How to Send a PDF via Fax Online

Prep the PDF first

Check page size (Letter or A4) and flatten any form fields or layers. Removing color backgrounds can dramatically shrink the file and speed upload.

Give the file a descriptive name—NeedToFax shows that name on the confirmation modal and receipts.

Steps to follow

1. Visit needtofax.com, enter the destination fax number, and add a cover note if the recipient needs context.
2. Drag your PDF into the uploader. The page counter updates immediately, showing the total cost.
3. Approve the payment and keep the status card visible until you see “Delivered” or “In Queue.”

• Use “Save as PDF” instead of screenshots to keep text crisp.
• If the PDF is larger than 20 MB, split it into sections and send sequentially.
• Store the job ID in your project notes so you can prove delivery later.